secondpages template

Any time a purchase is made it is charged to an account held by the Chemistry Department. Paper work is generated to track and record the purchase. First through our Business Office, then through the FRS. Understanding what is allowed to be purchased on the accounts you will be using and keeping good records of those purchases is essential. There are many resources available to help you achieve this goal.
When making purchases use the following list in order of availability:
	Buyways Check for Available Vendors Blanket Purchase Orders For University Stores Vendors use the Merchandise order form and fax to stores. or check Chemistry Storeroom Inventory. Purchase Cards (P-card)use for merchandise not found on the other sites. Departmental Purchase Requisitions (dPR)use for hotel or capitol equipment. FRS System Training	PurchasingFlowchart
Links to Financial Processes:
Check Request: Used after a purchase/payment has already been made, to reimburse the individual for their purchase. Often someone who has visited the Department and need their airfare and hotel reimbursed. Form \| Instructions for receipts. Reimburse for faculty recruiting dinner with alcohol: This excel template that will automatically break out food and alcohol for reimbursement. Prepaid Purchase Orders: Use a PPO when you are getting a check to pay for something before you get it, i.e. food for a party, a visit to Costco etc. Object Codes: In order to ensure the accuracy of the information that we are getting on documents, please use the correct object for your documents. The information that is provided on the quick reference sheets should be cross checked for accuracy with the definitions. In addition it will help with providing completed forms to the Business Office. Office Depot: For purchasing office supplies